.png){kind=logo}
Privacy & Cookie Policy
Fiwa Talent
Fiwa Talent is committed to protecting the privacy and security of your personal information. This privacy and cookie policy explains how we collect, use, and protect your personal data and how we use cookies on our website.
1. Introduction
This privacy notice outlines how Fiwa Talent gathers and uses personal information during and after your relationship with us, in accordance with the General Data Protection Regulation (GDPR). It applies to all employees, workers, contractors, candidates, and individuals at clients or potential clients of Fiwa Talent.
Fiwa Talent serves as a "data controller," meaning we are responsible for deciding how we hold and use personal information about you. We are required by law to inform you of the details included in this privacy notice.
This notice applies to all current and former employees, workers, contractors, candidates, and individuals at clients or potential clients of Fiwa Talent who we hold personal data about. This notice does not form part of any employment contract, service contract, or any other contract. We may update this notice periodically.
2. Data Protection Principles
Fiwa Talent adheres to the following principles of data protection law to ensure that the personal information we hold is:
-
Used lawfully, fairly, and transparently: We ensure that we are clear and transparent about how we use your data.
-
Collected only for valid purposes: We collect data for specific, legitimate purposes, and we do not process it in a manner that is incompatible with those purposes.
-
Relevant and limited to what is necessary: We only collect and use the information necessary to fulfill our legal or business obligations.
-
Accurate and kept up-to-date: We take steps to ensure that the information we hold is accurate and up-to-date.
-
Stored securely and retained only as long as necessary: We store your data securely and only retain it for as long as is necessary for the purposes we collected it for.
3. The Types of Information We Collect
Personal data, or personal information, refers to any data about an individual from which that person can be identified. This includes, but is not limited to:
​
-
Personal identification details: Name, title, addresses, telephone numbers, and email addresses.
-
Employment details: Job titles, work history, performance data, and professional memberships.
-
Financial information: Bank account details, payroll records, tax status, and National Insurance numbers.
-
Sensitive personal data: Information about your health, including any medical conditions, and data about criminal convictions (where applicable).
-
Usage data: Information about how you use our website, IT, and communications systems.
4. How We Collect Personal Information
We may collect personal information through various means, including:
​
-
Direct interactions (e.g., when you submit your details through our website or during the recruitment process).
-
Third-party sources (e.g., previous employers, credit reference agencies, or publicly available sources like LinkedIn).
5. How We Use Your Information
Fiwa Talent will only use your personal information when the law permits. Common reasons include:
​
-
To perform a contract: To fulfill our obligations under a contract with you.
-
To comply with a legal obligation: To meet our legal responsibilities.
-
For our legitimate interests: Where it is necessary for our legitimate interests (or those of a third party), provided your rights do not override those interests.
6. Data Sharing
We may share your personal information with:
​
-
Third-party service providers: To perform services on our behalf (e.g., payroll processing, IT services).
-
Regulatory authorities: Where required by law or for the purposes of legal obligations.
7. International Data Transfers
In some cases, we may transfer your personal information outside the European Economic Area (EEA). Where this occurs, we will ensure that appropriate safeguards are in place to protect your data.
8. Data Security
Fiwa Talent has implemented measures to ensure the security of your personal information. These include protecting the integrity of our communications and data storage systems and ensuring that access to your data is restricted to those with a legitimate need.
9. Data Retention
We will only retain your personal information for as long as necessary to fulfill the purposes for which we collected it, including for satisfying any legal, accounting, or reporting requirements. After this period, we will securely destroy your data.
10. Your Rights
You have the right to:
-
Request access: To the personal data we hold about you.
-
Request correction: Of any inaccuracies in your data.
-
Request erasure: Of your data where there is no longer a legal basis for us to hold it.
-
Object to processing: Of your data under certain circumstances.
-
Request restriction: Of processing pending the resolution of a complaint or correction of inaccurate data.
-
Request the transfer: Of your data to another party.
11. Cookies
Our website uses cookies to enhance your experience. Cookies are small text files placed on your device to collect standard internet log information and visitor behavior information. We use cookies to:
​
-
Remember your preferences: Such as language settings.
-
Analyze website traffic: To improve website functionality and user experience.
You can manage your cookie preferences through your browser settings. However, disabling cookies may affect your ability to use certain parts of our website.
​
Types of Cookies We Use:
​
-
Essential Cookies: Necessary for the website to function properly.
-
Performance Cookies: Collect data on how visitors interact with the website.
-
Functionality Cookies: Remember choices you make and provide enhanced features.
-
Targeting Cookies: Used to deliver relevant ads to users.